Attendance @ TMS

Where learning is fuelled by creativity

We have high aspirations for all children who attend Threemilestone School. We want children to be in school as much as possible so that they can enjoy school life: academically, socially and emotionally. We want children to thrive as part of a strong, inclusive community. Good attendance at school is vital in order to achieve this.

Missing out on school leaves children vulnerable to falling behind. We don’t want children to achieve less or struggle socially, because of periods away from school. We know that poor attendance can lead to poor emotional health and wellbeing. Children who miss school on a regular basis can become socially isolated; they can lack confidence and have low self esteem. Children can feel like they don’t fit in and this can lead to loneliness. We also know that children who regularly miss school are at greater risk of anti-social behaviour and are more likely to become victims of crime.

There is a wealth of evidence that tells us that children who attend school regularly go on to achieve better outcomes, to live healthier and more enriched lives – and we want to make sure we are doing everything that we can to make that happen for all our children.

Threemilestone School expects attendance of at least 96% for each child. 

If you are experiencing difficulty in getting your child in school on a daily basis it is important that you let us know We will always try and help.

Number of days absence – equal attendance %

9.5 days = 95%

19 days = 90%

28.5 days  = 85%

38 days= 80%

47.5 days = 75%

57 days = 70%

66.5% days = 65%


Is my child too ill for school?

DfE guidance – CLICK HERE 

It can be tricky deciding whether or not to keep your child off school, nursery or playgroup when they’re unwell.
There are government guidelines for schools and nurseries about managing specific infectious diseases at GOV.UK. These say when children should be kept off school and when they shouldn’t.

If you do keep your child at home, it’s important to phone the school or nursery on the first day. Let them know that your child won’t be in and give them the reason.

If your child is well enough to go to school but has an infection that could be passed on, such as a cold sore or head lice, let their teacher know.

Other illnesses

Coughs and colds
It’s fine to send your child to school with a minor cough or common cold. But if they have a fever, keep them off school until the fever goes. Encourage your child to throw away any used tissues and to wash their hands regularly.

High temperature
If your child has a high temperature, keep them off school until it goes away.

If your child has chickenpox, keep them off school until all the spots have crusted over. This is usually about 5 days after the spots first appeared.

Cold sores
There’s no need to keep your child off school if they have a cold sore. Encourage them not to touch the blister or kiss anyone while they have the cold sore, or to share things like cups and towels.

You don’t need to keep your child away from school if they have conjunctivitis. Do get advice from your pharmacist. Encourage your child not to rub their eyes and to wash their hands regularly.

If your child has mild symptoms, such as a runny nose, sore throat, or slight cough, and feels well enough, they can go to school.

Your child should try to stay at home and avoid contact with other people if they have symptoms of COVID-19 and they either:

have a high temperature
do not feel well enough to go to school or do their normal activities
What to do if your child has tested positive
Your child is no longer required to do a COVID-19 rapid lateral flow test if they have symptoms. But if your child has tested positive for COVID-19, they should try to stay at home and avoid contact with other people for 3 days after the day they took the test.

Ear infection
If your child has an ear infection and a high temperature or severe earache, keep them off school until they’re feeling better or their high temperature goes away.

Hand, foot and mouth disease
If your child has hand, foot and mouth disease but seems well enough to go to school, there’s no need to keep them off. Encourage your child to throw away any used tissues straight away and to wash their hands regularly.

Head lice and nits
There’s no need to keep your child off school if they have head lice. You can treat head lice and nits without seeing a GP.

If your child has impetigo, they’ll need treatment from a GP, often with antibiotics. Keep them off school until all the sores have crusted over and healed, or for 48 hours after they start antibiotic treatment. Encourage your child to wash their hands regularly and not to share things like towels and cups with other children at school.

If your child has ringworm, see your pharmacist unless it’s on their scalp, in which case you should see a GP. It’s fine for your child to go to school once they have started treatment.

Scarlet fever
If your child has scarlet fever, they’ll need treatment with antibiotics from a GP. Otherwise they’ll be infectious for 2 to 3 weeks. Your child can go back to school 24 hours after starting antibiotics.

Slapped cheek syndrome (fifth disease)
You don’t need to keep your child off school if they have slapped cheek syndrome because, once the rash appears, they’re no longer infectious. But let the school or teacher know if you think your child has slapped cheek syndrome.

Sore throat
You can still send your child to school if they have a sore throat. But if they also have a high temperature, they should stay at home until it goes away. A sore throat and a high temperature can be symptoms of tonsillitis.

You don’t need to keep your child off school if they have threadworms. Speak to your pharmacist, who can recommend a treatment.

Vomiting and diarrhoea
Children with diarrhoea or vomiting should stay away from school until they have not been sick or had diarrhoea for at least 2 days (48 hours).


Learning at Threemilestone School starts at 8.45. The doors open at 8.30 when staff are on the door ready to welcome the children. It so important to start the day positively, building relationships with peers and staff, as well as being emotionally ready for learning.

If you child arrives later than 8.45, your child will need to come through the front entrance where the adult will need to sign them in. Their late arrival will be recorded.

Arriving in school after 9.15 counts as an unauthorised absence and will show on your child’s attendance record.

All registers are completed electronically using the Arbor system. Attendance registers are legal documents.

Pupil Lateness Procedures

  • The pupil is marked late on Arbor and recorded in the office. All adults in school will welcome the children positively and make them feel welcome.
  • If a parent/carer drops off, they will need to sign in the child.
  • If parents/carers do not drop off, they will received a text: Your child arrived at school at XXX today. This is a reminder that the school days starts at 8.45am.  (We will use our discretion e.g. if the parent has honed to say that the car has broken down, we will not text)
  • There is a monthly report to the Headteacher.
  • Following the monthly report, a letter will be sent to the parents/carers requesting a meeting with the Headteacher.
  • The Education Welfare Officer (EWO) from the Local Authority will be notified if lateness becomes a regular occurrence.

Unplanned Absences

If children are poorly, parents/carers should contact the school before 9.15. Absence due to illness will be authorised unless the school has a genuine concern about the authenticity of the illness. If the authenticity of the illness is in doubt, the school may ask parents/carers to provide medical evidence, such as doctor’s note, prescription, appointment card or other appropriate evidence. We will not ask for medical evidence unnecessarily.

We encourage parents/carers to make medical and dental appointments out of school hours where possible. When parents/carers notify us of their child’s absence, it is important they they provide us with details of the reasons for their absence (including GP practice, dentist practice or a letter of medical appointments).

Where a child has repeated periods of illness, the school will contact parents/carers to ask them to provide medical evidence for each future period of illness related absence it may be that a referral to the school nurse (through the Early Help Hub) may be needed to support parents/carers in managing consistent illness.

Granting approval for Term-time absence

With effect from September 2013, headteachers may no longer grant any leave of absence to pupils during term time unless they consider thee to be ‘exceptional circumstances’.

The fundamental principals for defining ‘exceptional circumstances‘ are that they are ‘rare, significant, unavoidable and short‘.

It is not possible to write a definitive list of occasions which may be classed as ‘exceptional circumstances. However, these may include religious observance, attendance at a funeral or to visit a seriously ill member of the family.

Term times are education. This is priority. Children and families have 175 days off school to spend time together including weekends and school holidays. It is unlikely that any holiday during term time will be granted and therefore wi be unauthorised.

The school considers each application for term-time absence individually, taking into account the specific facts, circumstances and relevant context behind the request. A leave of absence is granted entirely at the headteacher’s discretion.

Should parents be considering holidays during term time, a leave of absence request for must be completed by all adults with parental responsibility before the holiday is booked.

Addressing attendance concerns

At Threemilestone School, we rely on parents/carers to ensure their child attends school regularly and punctually and therefore concerns about attendance are initially raised with parents/carers.

First day contact – Where a child is absent from school and the school has not received any verbal or written communication from the family, the the school will initiate  a first day contact process. Office staff check all registers to identify those pupils who are absent. There are occasions when we are unaware of why the child is absent and we will contact the parents to check the reasons why.

Where attendance does not improve – There will be opportunities for the parent/carer to discuss reasons for absence and support to be given by the school with the aim to improve. Where a child’s attendance record does not improve over a period of time, then the school has a responsibility  to escalate the concerns through a graduated approach in a framework of staged interventions which may ultimately result in the school making a referral to the Local Authority for statutory intervention.

Children missing in Education

“Where a pupil has not returned to school for 10 days after an authorised absence or is absent from school without authorisation for 20 consecutive school days, the pupil can be removed from the admission register when the school and the local authority have failed, after jointly making reasonable enquiries, to establish the whereabouts of the child. This only applies if the school does not have the reasonable grounds to believe that the pupil is unable to attend because of the sickness and unavoidable case”

DfE CME-  September 2016

Monitoring attendance

  • Weekly – The class teacher and school office monitor individual absences and report concerns to Headteacher  / Deputy Headteacher as appropriate
  • Twice Half termly – The Headteacher, Deputy Headteacher and the attendance officer (Mrs Carlyon) will analysis pupil attendance data for the whole school, for particular vulnerable groups and for individual pupils. This will then inform further steps and targeted action.
  • Termly – The class teacher will share the attendance to date at termly ‘Face 2 Face meetings’  with discussion as to who this will improve. The Headteacher reports to Governors on attendance data showing trends of vulnerable groups.
  • Annually – Reports to parents/carers detail the annual attendance data

Vulnerable groups include:

  • Children who are entitled to Pupil Premium & FSM
  • Children who have SEND
  • Children with an EHCP
  • Children who are EAL
  • Children who are Looked after
  • Children who the school considers to be Young Carers

Roles and Responsibilities

Headteacher and Deputy Headteacher (Ms Teagle & Mrs Ewart)

consider requests for absence and meet with parents if necessary
make referrals to the Eduction Welfare Officer (Local Authority) and the TPAT Attendance Officer
overall monitoring of school attendance
identify trends in authorised and unauthorised absences
keep an overview of class and individual attendance looking particularly for either poor overall attendance, anomalies in patterns of attendance and/or unusual explanations for attendance offered by children and their parents/carers.
monitoring individual attendance where concerns have been raised
meet parents/carers to discuss the Attendance Plan
involve other agencies in order to support improvements in attendance for pupils
ensure that good attendance is reinforced for all pupils
attend the Twice half termly Attendance planning meetings.

Attendance Administer (Mrs Carlyon)

collate and record registration and attendance information
update and maintain the attendance monitoring system
take and record messages from parents regarding absence
contact parents of absent children where no reasons for absence received
record details of pupils who arrive late or go home
send out standard letters regarding attendance after confirmation from the Headteacher
follow up absences with immediate requests for explanation via phone calls or email
keep an overview of class and individual attendance looking at poor overall attendance, anomalies in patterns of attendance and/or unusual explanations for attendance offered by children or their families and reporting concerns to the Headteacher
attend the Twice half termly Attendance planning meetings.

Class teacher

to act as the child’ first point of contact and monitoring daily attendance patterns
take registers accurately and on time
highlight concerns regarding concerns with parents/carers
discuss attendance during ‘Face 2 face’ meetings
promote excellent attendance by pupils


to ensure that the school follows the requirements and expectations of the school
to have an overview on attendance and action planning
to read the Headteacher’s report on attendance of vulnerable groups

Parents/carers are responsible for ensuring their child attends school regularly.

ensure that their child attends school regularly and punctually unless prevented from doing so by illness or attendance at a medical appointment
contact the school office by 915am on the first morning of absence
inform the school in advance of any medical appointment in school time.
as far as possible, ensure that non-urgent medical appointments are made outside of the school day
intervene promptly and work closely with the school and Local Authority to resolve any issues when attendance problems occur
avoid term time holidays
talk to the school as soon as possible about any pupil’s reluctance to come to school so that problems can be quickly identified and dealt with. Parents/Carers should not keep children away from school whilst they are resoling any issues


attend school regularly and punctually
aim for an attendance of at last 96%
talk to an adult if they are worried about coming to school